ARTICLE I: NAME AND ORGANIZATION
The name of the club shall be the Fast Track Club. The club shall be a non-profit organization incorporated under the laws of the State of Colorado.
ARTICLE II: THE PERIOD OF DURATION
The period of the club shall be perpetual.
ARTICLE III: NON-PROFIT PURPOSES
SECTION A: This corporation is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code.
SECTION B: The purpose for which the corporation is organized is to establish a youth track club, to train and enter athletic members into track and field events by the U.S.A. Track & Field (USATF) governing body.
SECTION C: No part of the net earnings of the corporation shall inure to the benefit of, or be distributed to its members, directors, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth above. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaigning on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from federal income tax Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding section of any future United States Internal Revenue Law).
ARTICLE IV: MEMBERSHIP AND FEES
SECTION A: Athletic membership in the club will be open to any child six (6) years of age through (18) years of age with the consent of parents or guardian. The parents or guardian must be willing to participate in club activities upon payment of fees, becoming parental members. All privileges of membership are available without respect of race, color, religion, and sex, national or ethnic origin.
SECTION B: The club will be a member of U.S.A. Track & Field (USATF, governing body), and requires all athlete members to belong to USATF.
SECTION C: The Board of Directors will determine annual fees and rental.
SECTION D: Refunds of fees will be at the direction of the Board of Directors. No refunds will be made after two (2) weeks participation in club activities unless extraordinary circumstance exist, e.g., serious injury or relocation.
SECTION E: A member will be responsible for refunding the club any track meet entry fees, paid by the club, when the member fails to appear for competition in the meet. When a member is ill or excused prior to the day of the meet by the coach(es), the repayment of entry fees is waived.
SECTION F: A trail period of two (2) weeks for new member is permissible when requested. This period includes two (2) weeks of practice. Trial participants pay the meet entry fees. No further participation is permitted until annual club fees are paid in full or arrangements are made with the club treasurer or head coach. Membership in USATF is required just before participate in all meets and practices.
SECTION G: If an athlete petitions for athletic membership, the head coach has the option of imposing qualifying times or distance for club membership.
SECTION H: Families not delinquent in the payment of club fees is considered in good standing.
SECTION I: All fund raising activities to supplement club funds must be authorized and approved by the Board of Directors.
ARTICLES V: BASIC POLICIES
SECTION A: The club shall be noncommercial, nonsectarian and nonpartisan.
SECTION B: The name of the club or the names of any member, in their official capacities shall not be used in any connection with commercial concern, with any partisan interest, or for any purpose not appropriately related to promotion of the interest of the club.
SECTION C: The club shall not directly or indirectly participate in any political campaign on behalf of or in opposition to any candidate for any public office. The club will not devote any part of its activities to an attempt to influence legislation by propaganda. Exception to this policy may occur where USATF policies and standards are involved.
SECTION D: The club shall cooperate with USATF and support its policies.
SECTION E: Good sportsmanship, commitment, respect for fellow competitors, and respect for officials and authority will be encouraged in all activities. Professionalism will be stressed in the competitive activities of the club.
SECTION F: An athlete member on a relay team will not be allowed to participate in state or regional meets to qualify for national competition when the athlete knowingly cannot participate in the national meet.
SECTION G: The club shall provide equipment, coaching and instructions of proper fundamentals of each individual event as prescribed by USATF. When deemed appropriate by the Board of Directors, fees for these goods and services will be established in accordance with Article V of these Bylaws.
SECTION H: The Board of Directors with the recommendations of the head coach shall determine total athletic membership in the club.
SECTION I: Flight Track Club owns all rights to club logo.
SECTION J: The club treasurer will handle all club expenditures. Expenditures in excess of $100.00, except for meet pre-registration fees, must be authorized by a majority of the Board of Directors.
SECTION K: Parents of clubs athlete members are encouraged to help the coaching staff and aid in other activities of the club. Parents are further encouraged to stress commitment to athlete members, display the same, and fulfill obligations.
SECTION L: The normal track season will run from October-February and April-August. Athlete members of the club may be authorized to complete in cross-country and road races under the Flight Track Club name by permission of the head coach and the Board of Directors. Entry fees will be the responsibility of the individual competitors. No club funds will be expended for off-season competitions without approval of the Board of Directors. No club funds will be used for AAU meet unless authorized by the head coach and treasurer.
SECTION M: Telephone and E-mail communications (see Article X, Standing Committees) will serve as the main communication media with parents and members for informational purposes in additional to handouts and mailings.
SECTION N: Upon the dissolution of the corporation, the directors shall, after paying or making provision for the payment of all the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, religious, educational, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) or the INTERNAL revenue Code of 1986 (or the corresponding section of any future United States Internal Revenue Law, as the directors shall determine. Any such assets not so disposed of shall be disposed of by the Court of Competent Jurisdiction of the county of El Paso , Colorado , exclusively for such purposes or to such organization or organizations, as the court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE VI: COACHING
SECTION A: The Board of Directors will determine the head coach. The head coach will decide starting time, location, and the length of all practices.
SECTION B: The head coach with the approval of the Board of Directors will determine assistant coaches.
SECTION C: Fees to be paid to the head coach and assistant coaches will be determined by the Board of Directors.
SECTION D: The head coach or his designees shall be the club representative to USATF.
SECTION E: The head coach shall make recommendations to the Board of Directors, conform to club policies, and is encouraged to attend Board of Directors meeting and the national convention.
SECTION F: Each year the head coach will provide to the Board of Directors and then to all members at a general club meeting the objectives for the upcoming track and field season.
SECTION G: Parents are encouraged to assist the coaching staff in any way possible. Specific request from the coaching staff should be expected.
ARTICLE VII: OFFICERS AND THEIR ELECTION
SECTION A: The officers of the club shall be President, Vice President, Secretary, Treasury and Historian. The head coach will serve as voting member of the Board of Directors which serving the club in a volunteer capacity. In event the coach is paid for his services, he will serve as non-voting member of the Board of Directors.
SECTION B: The officers of the club shall be elected annual by ballot, no later than the September 25. Officers shall assume their duties on the first of the month following their election and shall serve until their successors are elected. Nominee’s consent must be given before his or her name is placed in nomination.
SECTION D: A person elected by the Board of Directions shall hold vacancies occurring in any office for the remainder of the year. In the event that a vacancy occurs in the office of the President, the Vice-President shall serve until an election can be held.
ARTICLE VIII: DUTIES OF OFFICERS
SECTION A: The President shall preside at all meetings of the club, shall preside at all Board of Director meetings, and shall perform all duties pertaining to the office of President.
SECTION B: The Vice President will act as an aide to the President and perform the duties of the President in his or her absence. Will perform other activities delegated by the President. The Vice President will be primarily responsible for the organization and coordination of club fundraising activities.
SECTION C: The Secretary will take minutes of meeting; have minutes prepared for reading and available to all members at the next meeting for approval. The secretary will coordinate with treasurer and head coach for pre-registration of meets and toward necessary correspondence and monies.
SECTION D: The Treasurer is responsible for all cash flow within the organization. A treasury report should be provided at all official meetings (established by Board of Directors). The treasury will make all travel arrangements for club. The treasury will provide annual reports to general membership meeting in September or each year.
SECTION E: The Historian will act as head of the publicity committee. The Historian will ensure the meet results are communicated to appropriate local newspaper for publications and shall prepare newsletter and handouts.
ARTICLE IX: CLUB MEETING
SECTION A: A general club meeting shall be held semi-annually or at the call of the Board of Directors. A quorum shall consist of a simply majority of the parental members in good standing. Changes to and/or amendments of these Bylaws must take place at a general club meeting.
SECTION B: The Board of Directors shall meet once a quarter at a time and place convenient to the Board. The President may call special meetings with the concurrence of a simple majority of the Board of Directors.
SECTION C: A quorum of the Board of Directors shall consist of three (3) or more members of the Board of Directors. The Board of Directors shall establish and staff all standing committee and may appoint temporary committees as it deems necessary.
SECTION D: The absence of a member of the Board of Directors for three (3) consecutive meetings, without valid excuses shall resign.
ARTICLE X: STANDING COMMITTEES
SECTION A: The Executive Committee is the same as the Board of Directors.
SECTION B: The Audit Committee consist of a minimum of two (2) persons to review the official financial reports of the club; Such review will be conducted annually prior to September 25th in conjunction with the annual report by the treasurer. The treasurer is barred from serving as a member of this committee. The committee at the request of the Board of Directors may perform additional audits of the club’s financial records.
SECTION C: The Publicity Committee is the primary means of communication between the athlete and parent members of the club. The Board of Directors will establish memberships and duties of the Publicity Committee.